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This letter is to inform [mention the name of the person] from [mention the name of the company or the organization to which you are writing this letter] that I the [mention designation of yours] of [mention name of the company and the organization] would like to encourage you to take a vacation from your work for few days. When some of your employees are using time off, share that information with the rest of the team and encourage them to do so as well. Use imagery around the office. Talk through these fears and encourage them to use vacation time to spend more time with their families or to lay by the pool as a way to relax and unwind. On his next half day off, he plans to go for a bike ride and camp on his deck with his daughters. The reply should explain when the employee will be away and for how long, but also include some language that indicates that the employee is taking a break from work and is not available during this time. It doesn't have to be outside their home, where they can get infected, but within the boundaries of their home where they can bond with one another. I'm saving my vacation time until Europe reopens!" My specific plans notwithstanding, my coworker's comments make sense. Energise your workforce. As of [DD/MM/YY], you have an annual leave balance of [X DAYS /X HOURS]. How to Encourage Employees to Take Vacation - SHRM Wed like to avoid you losing your hard-earned time off. Let them know that, Its time to make it a habit for your employees to unplug from work often, taking into account their, One of the most important things you can do to ensure that your employees are able to enjoy their time off is to create company, Encouraging your employees to take vacations. Please enable scripts and reload this page. Keep your communication and expectations open and transparent. Some employees have taken limited or even no time off this year because they feel as though they are restricted with travel options," said Tracy Winn, SHRM-SCP, a senior HR advisor at G&A Partners, a payroll and HR firm in Houston. This sample leave restriction letter clearly states the company rules and actions against the failures. var currentUrl = window.location.href.toLowerCase(); $('.container-footer').first().hide(); A smaller share (16 percent) are requiring employees to take vacation time, and another 22 percent are planning to take or considering that approach. Of this total, $210B was used and $155B was unused. Generally, there's no formal consequences for not using your mandatory vacation time. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. Leave request email template. To minimize employees' lost days, 24 percent of companies are planning to increase carryover limits. By starting from a place of care and concern for your workforce you reinforce the maxim that people are your strongest asset and that youre there for them in good times and bad, regardless of their individual circumstances. SHRM Employment Law & Compliance Conference, Steve Pemberton, chief human resources officer at the, How to Encourage Employees to Take Vacation, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, UK: Employee Who Refused to Wear a Face Mask Fairly Dismissed, New York Rolls Out 12-Week Paid Parental Leave Policy for State Workers.